For Users

For Users

Welcome to PlagScan's User Manuals!


We are are happy to present different support methods to our customers. If you did not find your answers in the FAQ section or the Video Tutorials, give the manuals a try!

Don't forget that you can always write to us directly at info@plagscan.com if you have questions or improvement suggestions. 

 

How This Manual is Organized


This user manual is organized into the following main topics, that are also accessible on the right side column:

  • Register and Login: Provides an overview of the registration and login process for both single users and organizations.

  • Upload and Analyze a Document: Helps you take your first steps in uploading or submitting your document to PlagScan.

  • The plagiarism report: A breakdown of the report sections, report customization and evaluation.

  • Submissions: Explains how submissions can be created and the corresponding options with them.

 

Mon, 01/23/2017 - 18:12

Register and Login

Register and Login

Here are some instructions on how you can register and login. Please note that the registration process is different for single users and organizations.

Tue, 01/24/2017 - 11:07

Registration

Registration
  1. Go to Registration for Single users.
  2. Enter your email address and a password.
  3. Confirm your registration by clicking the Sign up button.

Registration with existing accounts

Alternatively, you can also register with your Google, Yahoo, Microsoft or Facebook account.

  1. Choose your provider’s symbol.
  2. Log in with your account information. You will be redirected to PlagScan’s website and are automatically logged in.

Please remember to access your PlagScan account with your provider’s account in the future. 

Exclusively for organizations

register your organization

To register your organization (school, university, company) at PlagScan, follow the steps below:

  1. Go to Registration for Organizations.
  2. Enter your organization name and select the type of your organization.
  3. Enter your name, email address, and password.
  4. Confirm your registration by clicking the Continue button.

Activation of your test credit

As a new user, you receive a free test credit, which is equivalent to 2000 words. Follow the steps below to receive your credit:

  1. Check your inbox: After your registration, you will receive a welcome email from us.
  2. Open the email: You will find a link to activate your free test credit.
  3. After clicking the link, you will receive your free test credit

 Make sure to check your spam folder if you can’t find an email from us.

Exclusively for organizations

To find out whether PlagScan fits your requirements, we invite you to try the service for free. Just contact us at pro@plagscan.com and upon verification of your credentials, we will happily grant you extensive test credit.

For online product presentations also feel free to email pro@plagscan.com.

Login

The login process is the same for both single users and organizations. Here is how you can login:

  1. Go to the PlagScan login page
  2. Enter the username or email address you’ve used to register.
  3. Enter your password into the textbox below

These topics might be of interest for you: 

Registration

Registration Fri, 08/04/2017 - 17:11

Registration

Registration
  1. Go to Registration for Single users.
  2. Enter your email address and a password.
  3. Confirm your registration by clicking the Sign up button.

Registration with existing accounts

Alternatively, you can also register with your Google, Yahoo, Microsoft or Facebook account.

  1. Choose your provider’s symbol.
  2. Log in with your account information. You will be redirected to PlagScan’s website and are automatically logged in.

Please remember to access your PlagScan account with your provider’s account in the future. 

Exclusively for organizations

register your organization

To register your organization (school, university, company) at PlagScan, follow the steps below:

  1. Go to Registration for Organizations.
  2. Enter your organization name and select the type of your organization.
  3. Enter your name, email address, and password.
  4. Confirm your registration by clicking the Continue button.

Activation of your test credit

As a new user, you receive a free test credit, which is equivalent to 2000 words. Follow the steps below to receive your credit:

  1. Check your inbox: After your registration, you will receive a welcome email from us.
  2. Open the email: You will find a link to activate your free test credit.
  3. After clicking the link, you will receive your free test credit

 Make sure to check your spam folder if you can’t find an email from us.

Exclusively for organizations

To find out whether PlagScan fits your requirements, we invite you to try the service for free. Just contact us at pro@plagscan.com and upon verification of your credentials, we will happily grant you extensive test credit.

For online product presentations also feel free to email pro@plagscan.com.

Login

Login Fri, 08/04/2017 - 17:11

Login

The login process is the same for both single users and organizations. Here is how you can login:

  1. Go to the PlagScan login page
  2. Enter the username or email address you’ve used to register.
  3. Enter your password into the textbox below

These topics might be of interest for you: 

Upload and Analyze a Document

Upload and Analyze a Document

Your upload options

Upload a document

You have three options to upload text to PlagScan: You can upload a file, paste text or use web import. The maximum upload size is 100 MB per upload.

To upload your document, click on documents in the top right menu bar.

Here you will find the accepted text formats.

1. File Upload

  1. Click on File upload.
  2. Select the file you wish to upload from your computer.
  3. Confirm by clicking open.

Drag and Drop

You can drag your document from your desktop to the document area of your PlagScan interface. 

  1. Click on your document and drag it into the designated field of your PlagScan interface by holding the left cursor key. 
  2. Drop the document into the area by letting go of the cursor. 
  3. Your document will be uploaded automatically.

If you mark multiple documents, you will be able to drop all of them into the interface. 

2. Text Input

  1. Copy the text you want to analyze (CTRL + C).
  2. Click Text input.
  3. Enter a name for your document.
  4. Paste the text  (CTRL + V).
  5. Confirm by clicking submit.

3. Web Import

Import text from a webpage or a cloud service like Google Drive, One Drive, or Dropbox.

  1. Click on Web import.
  2. Enter the web address of your text into the bar.
  3. Start uploading the text by clicking Add.

Begin Plagiarism Check

After you’ve uploaded your document with one of the options above, you can begin the plagiarism check.

Click Start Analysis in the same row in which your document is placed.

The duration of uploading the file depends on the file size and internet speed of your network. 

You can turn off your computer after beginning the analysis. The plagiarism check continues and you will receive an email as soon as the analysis is completed. 

 

Tue, 04/18/2017 - 17:37

How to Submit a Document

How to Submit a Document

You have received a link or a code for your submission. Follow either the link or enter the code at your organization submission portal.

  1. Enter your first and your last name as well as the title of your document.
  2. Select the document you want to submit from your folder or use drag and drop to upload your file.
    If your paper is stored online, click web import, enter the URL address or choose it from your cloud service.
  3. To receive an email confirmation about your submission, enter your email address at notification email. If you do not want to receive any emails, just uncheck the checkbox above.
    If the submission creator (e.g. your teacher) has allowed it, you can also check a checkbox to receive your report per email.
  4. Click Submit file. The maximum of data import at once is set to 100 MB.

How to Submit a Document

How to Submit a Document Wed, 08/09/2017 - 15:07

How to Submit a Document

How to Submit a Document

You have received a link or a code for your submission. Follow either the link or enter the code at your organization submission portal.

  1. Enter your first and your last name as well as the title of your document.
  2. Select the document you want to submit from your folder or use drag and drop to upload your file.
    If your paper is stored online, click web import, enter the URL address or choose it from your cloud service.
  3. To receive an email confirmation about your submission, enter your email address at notification email. If you do not want to receive any emails, just uncheck the checkbox above.
    If the submission creator (e.g. your teacher) has allowed it, you can also check a checkbox to receive your report per email.
  4. Click Submit file. The maximum of data import at once is set to 100 MB.

The Plagiarism Report

The Plagiarism Report
The Plagiarism Report - A Quick Overview

Header

Plaglevel: The Plaglevel indicates a percentage of potential plagiarism within your document.

A high Plaglevel doesn’t necessarily reflect plagiarism. Please examine the results and their sources to verify the end results. 

Plagbar: All suspected plagiarism passages are listed here. 

Source List

You can find all sources that have been matched with the potential plagiarized passages. Depending on the report results and settings, you will only see relevant symbols for your particular report.

Detailed information for the different types of sources can be found at The Plagiarism Report - Advanced Options > Origin of Sources

Document Interface 

The analyzed text is the focus of the plagiarism report. The format and all graphics remain unchanged if you use the Word document.

Navigation:
Use the arrow keys in the footer to browse through your document. For bigger documents you can also use the Plagbar to get to suspicious passages.

Zoom:
Increase or reduce the view of your document

Highlighting:
The colored highlights refer to the sources of the source list.

Red: Exact matches with the sources.

Blue: Matches that might have been paraphrased. 

Green: Matches that PlagScan acknowledged as quotes. 

Tue, 01/24/2017 - 11:49

How to Customize Settings for the Plagiarism Check

How to Customize Settings for the Plagiarism Check
Report - Quick Overview

Settings

You can configure your plagiarism check to tailor your analysis results. In order to do this

  • go to Settings at the top right.
  • on the left, click on Plagiarism Checking.

Now you will see the sections you can change your configuration for:

Tue, 01/24/2017 - 11:53

Data Policy

Decide, which sources you want your document to be compared with.
More information about the Plagiarism Prevention Pool and data protection

Compare with web sources:
Your documents are checked against internet sources.

Check against my documents:
Your documents are checked against your previously uploaded documents.

The following options are only available to organization users.

Check against my documents in the organization repository:
Your documents are checked against your documents stored in the organization repository.

Check against organization repository
Your documents are checked against all documents stored in the organization repository.

Plagiarism Prevention Tool:
Your document will be compared with a specific collection of open sources, published documents and other PlagScan customers’ archives.

Each organization has a repository to store documents. This repository is embedded in the plagiarism prevention pool. If an organization opts for a private repository, it will be excluded from the Plagiarism Prevention Pool.

All data from participants of our Plagiarism Prevention Pool is absolutely secure - nobody has direct access to the full text, which is only available exclusively for the plagiarism check.

If you join our Plagiarism Prevention Pool, other users will not be able to see any of your documents entirely. They will only see the location of the match. If other users want to see the complete document, they need your explicit permission. You can grant permission after the other user contacts you through an anonymous email.

Sensitivity

Choose the intensity of your analysis by selecting one of the following options: 

Low:
PlagScan only runs a rough analysis

Medium:
A well-balanced medium setting (recommended)

High
All matches will be shown.

Bibliography


Decide whether the bibliography should be included in or excluded from the plagiarism check.

Please use the word bibliography in your document, if you want to use this feature. 

Citation detection

Under Citation detection, you can select how PlagScan treats citations within the document. PlagScan can recognize direct quotes if quotation marks are properly used. 

No detection: Quotes will be treated like the rest of the text and therefore marked as potential plagiarism.

Highlighting only: Quotes will be highlighted in a different color and also marked as potential plagiarism. 

Reduce PlagLevel: Quotes will be highlighted in a different color and not be marked as potential plagiarism.

PlagLevel

The PlagLevel indicates a percentage of potential plagiarism within your document.

Yellow PlagLevel: Your document includes a large amount of duplicated content.

Red PlagLevel: Your document includes a suspiciously high amount of similarities and should be examined further. 

Whitelist

Use the Whitelist setting to exclude selected contents from the plagiarism check. Those can be, for example, websites, idioms, phrases or legislative texts. 

Whitelist - URLs: Enter the specific URLs of websites you don’t want to include in the plagiarism check

Whitelist - URLs +: Enter the websites you want to exclude, which will also exclude other websites with the same content. 

Whitelist - Phrases: Enter phrases you want to exclude from the plagiarism check. This also applies to idioms, legislative texts or specific working. 

Data Policy

Data Policy Tue, 08/08/2017 - 15:33

Data Policy

Decide, which sources you want your document to be compared with.
More information about the Plagiarism Prevention Pool and data protection

Compare with web sources:
Your documents are checked against internet sources.

Check against my documents:
Your documents are checked against your previously uploaded documents.

The following options are only available to organization users.

Check against my documents in the organization repository:
Your documents are checked against your documents stored in the organization repository.

Check against organization repository
Your documents are checked against all documents stored in the organization repository.

Plagiarism Prevention Tool:
Your document will be compared with a specific collection of open sources, published documents and other PlagScan customers’ archives.

Each organization has a repository to store documents. This repository is embedded in the plagiarism prevention pool. If an organization opts for a private repository, it will be excluded from the Plagiarism Prevention Pool.

All data from participants of our Plagiarism Prevention Pool is absolutely secure - nobody has direct access to the full text, which is only available exclusively for the plagiarism check.

If you join our Plagiarism Prevention Pool, other users will not be able to see any of your documents entirely. They will only see the location of the match. If other users want to see the complete document, they need your explicit permission. You can grant permission after the other user contacts you through an anonymous email.

Sensitivity

Sensitivity Tue, 08/08/2017 - 15:34

Sensitivity

Choose the intensity of your analysis by selecting one of the following options: 

Low:
PlagScan only runs a rough analysis

Medium:
A well-balanced medium setting (recommended)

High
All matches will be shown.

Bibliography

Bibliography Tue, 08/08/2017 - 15:38

Bibliography


Decide whether the bibliography should be included in or excluded from the plagiarism check.

Please use the word bibliography in your document, if you want to use this feature. 

Source List

Source List Tue, 08/08/2017 - 15:57

Source List

The source list provides you with an overview of all sources matched to potential plagiarism within your text.

You can jump chronologically from one match to the next by using the arrow keys on your keyboard. This way, you can navigate through the report effectively. 

Origin of Sources

You can find the following symbols on top of your source list. Those symbols help you to organize sources according to their origin.

We provide you with some different views of the plagiarism report:

 All Sources: Shows matches from all source.

 Top three: Shows only the sources with the most matches.

 Internet Sources: Shows matches from all online sources.

 Organization Archive: Shows all matches within your organization.*

 Own documents: Shows matches within your own documents.

 Plagiarism Prevention Pool: Shows matches within the Plagiarism Prevention Pool.

*You have to activate this option beforehand (see How to customize Settings for the Plagiarism Check under Data policy)

The  Sign 

The  sign indicates that PlagScan has found clones of a source (with the exact same match). PlagScan groups those clones and hides them initially.
Click the  sign to view the sources.

Highlight matches in source

Click on Highlight match in source in order to highlight the matches in the original document. The highlighted passage will be marked in a different color, which helps you find it quickly. 

Use the  next match button to highlight the next match.

To view exclusive sources, you need the original author’s or publisher’s permission.

The Plagiarism Report - Advanced Options

The Plagiarism Report - Advanced Options
Report - Advanced Options
Fri, 05/12/2017 - 11:52

Different Views and Formats

PlagScan’s plagiarism report can be viewed in four different formats. You can find those in the right upper corner in the report:

 View as List:

This view contains a complete overview of the matches and sources of the document. 

 Show text-only version (View within text):

A simple format of the report, which works best for slow network connections.

 Download as PDF:

Receive a PDF version of the report, which refers to sources on top of the document.

 Word Document (docx) with annotations:

Download the report as Word document, containing sources on the side of the text via commenting function. 

 

This format is beneficial if you uploaded your document as Word file already. 

 Original Document

Download the original document before being checked for plagiarism.

 Share:

Share your results with your entire organization or with specific colleagues by sending them a link that accesses the report.

As document owner, you can allow the other user to make modifications to a report. By clicking on the Share button, a popup dialog window opens. In that window, you can search by username or email address of the user you want to share your document with.

On the right side of the search box, you will find two icons (select the desired option by clicking on the drop-down).

  • If you want the other user to only view the report, click on the icon in a form of an eye.
  • If you want the other user to edit the report, click on the icon in a form of a pen

Note that the user must be a registered PlagScan member of your organization. 

In the share popup window, you will also find an overview of all users, which currently have a personalized share access to the document, including the mode (view/edit) and the option to delete (x) a share permission. 

Source List

The source list provides you with an overview of all sources matched to potential plagiarism within your text.

You can jump chronologically from one match to the next by using the arrow keys on your keyboard. This way, you can navigate through the report effectively. 

Origin of Sources

You can find the following symbols on top of your source list. Those symbols help you to organize sources according to their origin.

We provide you with some different views of the plagiarism report:

 All Sources: Shows matches from all source.

 Top three: Shows only the sources with the most matches.

 Internet Sources: Shows matches from all online sources.

 Organization Archive: Shows all matches within your organization.*

 Own documents: Shows matches within your own documents.

 Plagiarism Prevention Pool: Shows matches within the Plagiarism Prevention Pool.

*You have to activate this option beforehand (see How to customize Settings for the Plagiarism Check under Data policy)

The  Sign 

The  sign indicates that PlagScan has found clones of a source (with the exact same match). PlagScan groups those clones and hides them initially.
Click the  sign to view the sources.

Highlight matches in source

Click on Highlight match in source in order to highlight the matches in the original document. The highlighted passage will be marked in a different color, which helps you find it quickly. 

Use the  next match button to highlight the next match.

To view exclusive sources, you need the original author’s or publisher’s permission.

Highlights in the Report

PlagScan uses colored highlighting to illustrate potential plagiarism and citations. 

The highlighted passages are listed in cohesion to the Source List. 
For example, if you click on a red passage, you will notice that also the matching source will be highlighted.

There are three different colours for the sources:

Red

Exact matches with the sources.

Blue

Matches that might have been paraphrased. 

Green

Matches that PlagScan acknowledged as quotes. 

Edit Highlighting

Multiple ways enable you to edit highlighting within the report.

Remove Red Highlighting

If you disagree with the suggested red highlights, you can easily remove them:

  1. Select the red text passage. 
  2. Click on Remove marking in the blue top bar.
  3. Confirm your changes by clicking on Save changes.

The match remains listed in the source list but won’t influence the Plaglevel. 

Whether or not text has been plagiarized can only be decided by you or the person who is reviewing the report. PlagScan refers to the similarities between the document and the found sources. In case of doubt, a manual comparison is indispensable.

Define Highlights as Quotes

Follow these steps to identify a properly cited text passage:

  1. Select the passage.
  2. Click on Citation in the blue top bar.
  3. The selected text is now highlighted in green.
  4. Confirm your changes by clicking on Save changes.

Depending on your Settings (under ‘Advanced options' > Citation detection), green passages may not influence your Plaglevel.

Different Views and Formats

Different Views and Formats Tue, 08/08/2017 - 15:54

Different Views and Formats

PlagScan’s plagiarism report can be viewed in four different formats. You can find those in the right upper corner in the report:

 View as List:

This view contains a complete overview of the matches and sources of the document. 

 Show text-only version (View within text):

A simple format of the report, which works best for slow network connections.

 Download as PDF:

Receive a PDF version of the report, which refers to sources on top of the document.

 Word Document (docx) with annotations:

Download the report as Word document, containing sources on the side of the text via commenting function. 

 

This format is beneficial if you uploaded your document as Word file already. 

 Original Document

Download the original document before being checked for plagiarism.

 Share:

Share your results with your entire organization or with specific colleagues by sending them a link that accesses the report.

As document owner, you can allow the other user to make modifications to a report. By clicking on the Share button, a popup dialog window opens. In that window, you can search by username or email address of the user you want to share your document with.

On the right side of the search box, you will find two icons (select the desired option by clicking on the drop-down).

  • If you want the other user to only view the report, click on the icon in a form of an eye.
  • If you want the other user to edit the report, click on the icon in a form of a pen

Note that the user must be a registered PlagScan member of your organization. 

In the share popup window, you will also find an overview of all users, which currently have a personalized share access to the document, including the mode (view/edit) and the option to delete (x) a share permission. 

Submissions

Submissions
How to create your first submission

What is a submission?

If you want third parties (e.g. your students) to submit their documents, you can create a virtual storage. With a submission, others are able to submit documents into your account without having direct access.

Other people can directly submit the documents through the Individual Plagiarism Portal of your organization.

How can I set up my submission?

  1. Login to your user account.
  2. Click on the right upper corner on Documents.
  3. Click on Submissions on the left side menu.
  4. Click on Create new submission.

If you don’t find the option Submissions in Documents -  Projects, contact your administrator. If you are the administrator, you need to create your Individual Plagiarism Portal first. The feature Submissions comes out of the box with the Portal. Read how to set up your own Plagiarism Portal here.

Fill the text fields in the new appearing popup window:

Title:
Enter the title of your submission. It will be used as the headline on the upload page. (e. g. Homework Class 12)
Label:
Create a label to combine documents. This option is useful if you create multiple submissions at a time. Labels can be used to filter your documents later.
Deadline (optional):
You can set a deadline (date, time). If you do, documents can’t be submitted after that deadline anymore. For setting a deadline click on No deadline.
Note to uploader:
Enter instructions or hints to the uploaders if needed.
Share results:
Indicate if the uploader should also see the report. He will get an email with his report after the deadline is due (if set) or after the analysis is finished.
To get their reports, uploaders have to leave their email address when submitting a document.

Show advanced options:

Automatically analyze at deadline:
Starts the analysis of the documents as soon as the deadline has passed.
Send summary email at deadline:
This option notifies you about the deadline for your submission. It includes the paper title as well as the first and last name of each submission.
Allow to update the submission:
Enables the submitter to upload another file, which would replace the first one.
Max. number of total uploads:
Restrict the total number of uploads in your submission. By default, this is set to ‘Unlimited’. Click on Unlimited to set a maximum number.
Involve:
Share this submission with another user, subdivision, or your organization. You can decide if the person you share the submission with can only view or edit the reports. 

What does the submitter have to do?

Please take a look at the following link for more information on how the submitter can upload their document.

Fri, 05/19/2017 - 14:58