For Administrators

For Administrators

Welcome to PlagScan's Administrator Manuals!


We are are happy to present different support methods to our customers. If you did not find your answers in the FAQ section or the Video Tutorials, give the manuals a try!

Don't forget that you can always write to us directly at info@plagscan.com if you have questions or improvement suggestions. 

 

How This Manual is Organized


This administration manual is organized into the following main topics, that are also accessible on the right side column:

  • Your Organization: Provides an overview of the general data, billing details, the global policy and repository setup.

  • User Administration: Everything about users, roles and organization subdivisions. 

  • Services: Explains how you can establish an API integration or use the submissions.

 

Mar, 01/24/2017 - 11:11

Your Organization

Your Organization

Learn how to review and manage your contract data and global settings for your organization account

Ven, 07/14/2017 - 14:21

General Data

  • Change Logo

    1. Click on the Change button under 'Logo Preview'.
    2. Select your logo.
    3. Click on Save changes.
  • Individual Plagiarism Portal

    Create an individual plagiarism portal for your organization. You can organize your document submissions within the portal.

    1. Enter your preferred URL ending into the textbox* in the 'Individual Plagiarism Portal' section.
    2. Click on Save changes.

    *Feel free to use an abbreviation of your organization. Just be aware of character limitations. 

  • PlagScan Banner

    You can place our banner on your website to receive a 5% discount! Just let us know the link of your website.

    1. Click on PlagScan Banner to open the proper dropdown menu.
    2. Open the Banner site in a new tab on your browser.
    3. Select the banner you want to display on your website.
    4. Copy the HTML code. This code is embeddable into your website.

    When that’s done, please tell us your website link to receive the 5% discount:

    1. Copy the URL of the website that displays our PlagScan banner
    2. Click the area next to URL.
    3. Paste the copied URL.
    4. Test if the URL works and if the banner is actually visible on your website.
    5. Click on Save changes.
  • Contract information

    Here you can see your current contract period, your PlagScan contract type or how much credit (PlagPoints) you have left. The information displayed here depends on your contract type and may vary.

Billing details

Here you can find information and how to set up anything related to billing.

  • Invoices

    If you have any outstanding or paid invoices, you will find them on this drop-down and can open them for viewing, downloading or printing. Outstanding invoices can be also paid directly through the dialog if your payment method of choice is PayPal / Credit Card. For other payment methods you will also find more information on the invoices themselves.

  • Billing address

    Here you can always change your contact information and enter the postal address, which has to be indicated on the invoices.

  • Billing dispatch

    Note that this sub-section will only be shown if you have an active contract with PlagScan. Here you have the option to select how you prefer to receive your invoices:

    • Electronic dispatch (Enter the email address to which you want all billing related emails to be sent. You may choose an email different from your administrator email.)

    • Postal dispatch (The address that you have entered in the billing address section will be used to dispatch the invoices to by mail. Note: postage charges may occur for this service)

  • Payment method

    • SEPA Bank transfer (Transfers conveyed via banks. These transfers are usually processed within 3-4 working days)

    • PayPal / Credit Card (You can pay directly through your PayPal account or your credit card. With this method you also have the possibility to Autopay. If selected, you can pay the next invoices of your PlagScan subscription automatically. Your card data will thereby be securely stored with our fully PCI compliant payment service provider.)

    • SEPA Direct debit (This option is only available to countries that have signed the “Single Euro Payment Area” agreement. With this method you allow us to automatically transfer outstanding invoices from your account.)

    • Check (With this method, you send us a check by mail, which is issued to PlagScan GmbH)

Global policies

Here you determine policies, which are binding for every user and cannot be changed by them:

  • Notifications sent to your organization users
  • Document policies within for repository
  • Password policies
  • Data access management

 

Repository

In the repository, you see all the documents stored for collusion checking (internal plagiarism detection). Only you as an administrator have the ability to delete documents from the repository.

If you delete a document it will also get deleted from the account of the document owner.

General Data

General Data Ven, 08/04/2017 - 15:57

General Data

  • Change Logo

    1. Click on the Change button under 'Logo Preview'.
    2. Select your logo.
    3. Click on Save changes.
  • Individual Plagiarism Portal

    Create an individual plagiarism portal for your organization. You can organize your document submissions within the portal.

    1. Enter your preferred URL ending into the textbox* in the 'Individual Plagiarism Portal' section.
    2. Click on Save changes.

    *Feel free to use an abbreviation of your organization. Just be aware of character limitations. 

  • PlagScan Banner

    You can place our banner on your website to receive a 5% discount! Just let us know the link of your website.

    1. Click on PlagScan Banner to open the proper dropdown menu.
    2. Open the Banner site in a new tab on your browser.
    3. Select the banner you want to display on your website.
    4. Copy the HTML code. This code is embeddable into your website.

    When that’s done, please tell us your website link to receive the 5% discount:

    1. Copy the URL of the website that displays our PlagScan banner
    2. Click the area next to URL.
    3. Paste the copied URL.
    4. Test if the URL works and if the banner is actually visible on your website.
    5. Click on Save changes.
  • Contract information

    Here you can see your current contract period, your PlagScan contract type or how much credit (PlagPoints) you have left. The information displayed here depends on your contract type and may vary.

Billing Details

Billing Details Ven, 08/04/2017 - 15:59

Billing details

Here you can find information and how to set up anything related to billing.

  • Invoices

    If you have any outstanding or paid invoices, you will find them on this drop-down and can open them for viewing, downloading or printing. Outstanding invoices can be also paid directly through the dialog if your payment method of choice is PayPal / Credit Card. For other payment methods you will also find more information on the invoices themselves.

  • Billing address

    Here you can always change your contact information and enter the postal address, which has to be indicated on the invoices.

  • Billing dispatch

    Note that this sub-section will only be shown if you have an active contract with PlagScan. Here you have the option to select how you prefer to receive your invoices:

    • Electronic dispatch (Enter the email address to which you want all billing related emails to be sent. You may choose an email different from your administrator email.)

    • Postal dispatch (The address that you have entered in the billing address section will be used to dispatch the invoices to by mail. Note: postage charges may occur for this service)

  • Payment method

    • SEPA Bank transfer (Transfers conveyed via banks. These transfers are usually processed within 3-4 working days)

    • PayPal / Credit Card (You can pay directly through your PayPal account or your credit card. With this method you also have the possibility to Autopay. If selected, you can pay the next invoices of your PlagScan subscription automatically. Your card data will thereby be securely stored with our fully PCI compliant payment service provider.)

    • SEPA Direct debit (This option is only available to countries that have signed the “Single Euro Payment Area” agreement. With this method you allow us to automatically transfer outstanding invoices from your account.)

    • Check (With this method, you send us a check by mail, which is issued to PlagScan GmbH)

Global Policies

Global Policies Ven, 08/04/2017 - 16:03

Global policies

Here you determine policies, which are binding for every user and cannot be changed by them:

  • Notifications sent to your organization users
  • Document policies within for repository
  • Password policies
  • Data access management

 

Repository

Repository Ven, 08/04/2017 - 16:04

Repository

In the repository, you see all the documents stored for collusion checking (internal plagiarism detection). Only you as an administrator have the ability to delete documents from the repository.

If you delete a document it will also get deleted from the account of the document owner.

User Administration

User Administration

Administer your organization users, groups and their access to PlagScan

Ven, 07/14/2017 - 14:24

Users

  • Add user

    1. Click on Add Users.
    2. Check the box to use the user’s email address as username, if you wish to do so. This is enabled by default.*
    3. Complete the text fields regarding to your new user/s.
    4. Click Add User to confirm your request.

    * If you uncheck this box, you can enter individual usernames.

    An email with access information to the newly added user/s will be send to its E-mail by default, just uncheck the checkbox that states to do so if you don't want that.

  • Import User Data

    1. Click on Import User Data from File.
    2. Click on Select to upload a file with our user list*. We accept the following files: csv, xls, xlsx, ods.
    3. Click on Upload.
    4. Synchronize the rows Email, First Name, Last Name and E-Mail.
    5. If you want to ignore the first row of your table, just click the checkbox that indicates the first row is including titles. The remaining rows won’t be affected by the checkbox and will be treated normally during the data import.
    6. Click OK.
    7. Confirm the user data import by clicking Add Users.

    In your file, first and last name have to be in seperate columns.

  • Search User

    1. Enter the user’s name or email address in the top right textbox.
    2. Confirm the search by clicking the Search button.
    3. Click on Filter off if you want the complete table to be displayed again.
  • Delete User

    1. Click the checkbox next to the username you wish to be deleted.
    2. The checkmark indicates the selection of the user.
    3. Click Delete.

    If you want to delete multiple users, you can check multiple boxes at the same time and delete all of them simultaneously.

  • User List

    You can find all user data in the user list, including your own.

    Username:
    Lists the names of all users.
    Mode:
    You can decide whether a user has limited or unlimited PlagPoints.*
    PP Limit:
    Lists the amount of PlagPoints a user can spend.
    Used:
    The amount of PlagPoints a user has used up.
    E-Mail:
    Hover your cursor above the icon to see a user’s email address.
    Subdivision:
    Shows the user’s Subdivision.

    * If the mode is 'unlimited', this column doesn’t display anything.

    Click the column headers to sort by columns.

    You can set default settings that are mandatory for all users when added. You can learn more about the settings in our manual or video How to customize Settings for the Plagiarism Check.

  • User configuration

    If you click on the button configure user settings you can set a default organization configuration for your users and groups. The modifications of this configuration may influence the configuration of the groups and users in your organization. You decide which options are available to the groups or users in each setting. You can reset the changed options by clicking on the reset button.

    You provide the setting rights by giving them:

    1. The possibility to hide settings: the user cannot see them.
    2. The possibility to see some settings: the user cannot change them.
    3. The possibility to let the user edit the settings.
    4. The possibility to enforce options. Each setting has several options. If you want to enforce them, just check the box: Enforce. The settings will only be visible to users: they cannot change them. We will use the seeting Languages as an example to demonstrate how this works. First, you have the possibility to choose one of the following options: English, German, Spanish, French. When you enforce one of the languages, then the user will not be able to change them. The setting Languages will therefore only be visible to this user and will not be editable.
  • Set limited PlagPoint Usage

    1. Click on the module of a selected user.
    2. Select unlimited if the user should receive unlimited PlagPoint usage.
    3. Select limited if you want to limit the user’s PlagPoint usage. 
    4. Enter the PlagPoint limit in the column Limit.

    Your balance is indicated in PlagPoints. One Plagpoint is equivalent to 100 words.

Groups

  • Add Group

    1. Click on Group in the left menu.
    2. Click on Add Group.
    3. Enter a name for your group.
    4. Select a user to become admin of the group.*
    5. Confirm your selection.

    *PlagScan automatically suggests users from your user list.

  • Overview of Groups

    The list will provide you with an overview over all groups created for your organization.

    Group Name:
    Name of the Group.
    Group Admin:
    The administrator’s username or first and last name.
    Number of Users:
    The number of users designated to this subdivision.
    PP Used:
    The group’s amount of used PlagPoints. 
  • Edit Group

    1. Select the group you want to edit.
    2. Make your desired changes within the group’s name or administration. Only priorly created users can be chosen as admin of a group and only for one group. As administrator of the organization, you cannot be a group administrator.
    3. Change the settings allowed by the organization. However, this configuration is influenced by the options of the organizational level. The group-administrator can reset the changed options to the one of the organization level by clicking on the reset button.
    4. Confirm changes by clicking the blue button Change Group.
  • Delete group

    1. Select the group you want to delete.
    2. Press the red Delete button.
    3. Confirm the deletion.
  • Assign User to group

    As an administrator, you are able to assign users to subdivisions.

    1. Go to Users in the left menu.
    2. Select the users by clicking on their usernames or the checkbox left to those.
    3. Over the table, click in the select field (next to the Assign Group button), and choose a group.*
    4. Click on Assign Group next to the select field.

    * You can select any group you have previously created.

Access

You can switch a general notice on or off within your Plagiarism Portal.

  • Individual Plagiarism Portal

    See Your Organisation - General Data - Individual Plagiarism.

  • General notice

    The general notice announces important information, such as legal regulations. This notice will be published on your PlagScan portal page and below each submission. You can either use the default text, or enter an individual text to declare specific regulations you want your users to know.

    1. Click on On for activating the General notice.
    2. Click on Edit for changing the text.
    3. Confirm changes by clicking on Save Changes
  • Single SignOn - Shibboleth

    You can integrate PlagScan in your Single SignOn solution.

Users

Users Ven, 08/04/2017 - 16:18

Users

  • Add user

    1. Click on Add Users.
    2. Check the box to use the user’s email address as username, if you wish to do so. This is enabled by default.*
    3. Complete the text fields regarding to your new user/s.
    4. Click Add User to confirm your request.

    * If you uncheck this box, you can enter individual usernames.

    An email with access information to the newly added user/s will be send to its E-mail by default, just uncheck the checkbox that states to do so if you don't want that.

  • Import User Data

    1. Click on Import User Data from File.
    2. Click on Select to upload a file with our user list*. We accept the following files: csv, xls, xlsx, ods.
    3. Click on Upload.
    4. Synchronize the rows Email, First Name, Last Name and E-Mail.
    5. If you want to ignore the first row of your table, just click the checkbox that indicates the first row is including titles. The remaining rows won’t be affected by the checkbox and will be treated normally during the data import.
    6. Click OK.
    7. Confirm the user data import by clicking Add Users.

    In your file, first and last name have to be in seperate columns.

  • Search User

    1. Enter the user’s name or email address in the top right textbox.
    2. Confirm the search by clicking the Search button.
    3. Click on Filter off if you want the complete table to be displayed again.
  • Delete User

    1. Click the checkbox next to the username you wish to be deleted.
    2. The checkmark indicates the selection of the user.
    3. Click Delete.

    If you want to delete multiple users, you can check multiple boxes at the same time and delete all of them simultaneously.

  • User List

    You can find all user data in the user list, including your own.

    Username:
    Lists the names of all users.
    Mode:
    You can decide whether a user has limited or unlimited PlagPoints.*
    PP Limit:
    Lists the amount of PlagPoints a user can spend.
    Used:
    The amount of PlagPoints a user has used up.
    E-Mail:
    Hover your cursor above the icon to see a user’s email address.
    Subdivision:
    Shows the user’s Subdivision.

    * If the mode is 'unlimited', this column doesn’t display anything.

    Click the column headers to sort by columns.

    You can set default settings that are mandatory for all users when added. You can learn more about the settings in our manual or video How to customize Settings for the Plagiarism Check.

  • User configuration

    If you click on the button configure user settings you can set a default organization configuration for your users and groups. The modifications of this configuration may influence the configuration of the groups and users in your organization. You decide which options are available to the groups or users in each setting. You can reset the changed options by clicking on the reset button.

    You provide the setting rights by giving them:

    1. The possibility to hide settings: the user cannot see them.
    2. The possibility to see some settings: the user cannot change them.
    3. The possibility to let the user edit the settings.
    4. The possibility to enforce options. Each setting has several options. If you want to enforce them, just check the box: Enforce. The settings will only be visible to users: they cannot change them. We will use the seeting Languages as an example to demonstrate how this works. First, you have the possibility to choose one of the following options: English, German, Spanish, French. When you enforce one of the languages, then the user will not be able to change them. The setting Languages will therefore only be visible to this user and will not be editable.
  • Set limited PlagPoint Usage

    1. Click on the module of a selected user.
    2. Select unlimited if the user should receive unlimited PlagPoint usage.
    3. Select limited if you want to limit the user’s PlagPoint usage. 
    4. Enter the PlagPoint limit in the column Limit.

    Your balance is indicated in PlagPoints. One Plagpoint is equivalent to 100 words.

Groups

Groups Ven, 08/04/2017 - 16:21

Groups

  • Add Group

    1. Click on Group in the left menu.
    2. Click on Add Group.
    3. Enter a name for your group.
    4. Select a user to become admin of the group.*
    5. Confirm your selection.

    *PlagScan automatically suggests users from your user list.

  • Overview of Groups

    The list will provide you with an overview over all groups created for your organization.

    Group Name:
    Name of the Group.
    Group Admin:
    The administrator’s username or first and last name.
    Number of Users:
    The number of users designated to this subdivision.
    PP Used:
    The group’s amount of used PlagPoints. 
  • Edit Group

    1. Select the group you want to edit.
    2. Make your desired changes within the group’s name or administration. Only priorly created users can be chosen as admin of a group and only for one group. As administrator of the organization, you cannot be a group administrator.
    3. Change the settings allowed by the organization. However, this configuration is influenced by the options of the organizational level. The group-administrator can reset the changed options to the one of the organization level by clicking on the reset button.
    4. Confirm changes by clicking the blue button Change Group.
  • Delete group

    1. Select the group you want to delete.
    2. Press the red Delete button.
    3. Confirm the deletion.
  • Assign User to group

    As an administrator, you are able to assign users to subdivisions.

    1. Go to Users in the left menu.
    2. Select the users by clicking on their usernames or the checkbox left to those.
    3. Over the table, click in the select field (next to the Assign Group button), and choose a group.*
    4. Click on Assign Group next to the select field.

    * You can select any group you have previously created.

Access

Access Ven, 08/04/2017 - 16:23

Access

You can switch a general notice on or off within your Plagiarism Portal.

  • Individual Plagiarism Portal

    See Your Organisation - General Data - Individual Plagiarism.

  • General notice

    The general notice announces important information, such as legal regulations. This notice will be published on your PlagScan portal page and below each submission. You can either use the default text, or enter an individual text to declare specific regulations you want your users to know.

    1. Click on On for activating the General notice.
    2. Click on Edit for changing the text.
    3. Confirm changes by clicking on Save Changes
  • Single SignOn - Shibboleth

    You can integrate PlagScan in your Single SignOn solution.

Services

Services

Set up an integration between PlagScan and your LMS. Or simply provide a portal page and submissions for your users.

Ven, 07/14/2017 - 14:25

API Integration

To add PlagScan into your workflow, you can easily integrate it into Moodle or another learning management system. We offer integration guides for different systems at our PlagScan API Documentation.

Submissions

This is an overview interface of your individual plagiarism portal, the general notice, and all the submissions priorly created.

  • Individual Plagiarism Portal

    See Your Organisation -  General Data - Individual Plagiarism Portal.

  • General notice

    See User Administration - Access - General notice.

  • Submission

    Here you can see the detailed information of the submissions of your organization. More about submissions here.

API Integration

API Integration Ven, 08/04/2017 - 16:49

API Integration

To add PlagScan into your workflow, you can easily integrate it into Moodle or another learning management system. We offer integration guides for different systems at our PlagScan API Documentation.

Submissions

Submissions Ven, 08/04/2017 - 16:50

Submissions

This is an overview interface of your individual plagiarism portal, the general notice, and all the submissions priorly created.

  • Individual Plagiarism Portal

    See Your Organisation -  General Data - Individual Plagiarism Portal.

  • General notice

    See User Administration - Access - General notice.

  • Submission

    Here you can see the detailed information of the submissions of your organization. More about submissions here.